North Bovey Conservation Group 2016 AGM papers

Please find papers for the 2016 AGM

North Bovey Conservation Group AGM

7:30 pm Thursday 21st April 2016
Parish Hall

Agenda

Apologies

Minutes

Matters arising

Election of Officers
• Group Co-ordinator
• Treasurer
• Project organiser
• Secretary

Secretary’s report
• Insurance
• Membership

Treasurer’s report

Project organiser’s report

PR and fund-raising
• DNPA volunteer network
• MTMTE
• Village Fair

New projects

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North Bovey Conservation Group

Minutes of the Annual General Meeting held on 18th May 2015

Present: Rob Irving, Sonia Irving, John Williams, Dai Jenkin, Ebbe Pedersen, John Clark, Hazel Jones.

Apologies: Bob Small, Gordon and Nikki Hurst

Change of Constitution:
Proposal:To reduce the number of Officers of the Group to Three, these being, Secretary, Treasurer and Project Organiser. Proposer Rob Irving, seconder Ebbe Pedersen. All in favour – carried.

Election of Officers:
• Treasurer Ebbe Pedersen
• Project organiser John Clark
• Secretary Hazel Jones

Secretary’s report:
• Insurance – Current insurance gives cover for all group members including Road Warden and Snow Warden. Agreed that NBCG will request contribution from Parish Council as DCC provides only 3rd Party cover for these activities.
• Membership stands at 34, 15 of whom have been active in the past year. 3 of our volunteers have left the area, one of whom continues to join us for certain projects
• 427 person.hours contributed by group members April 2014 – April 2015. This compares with 298 person.hours in the previous year.

Treasurer’s report:
Copies of accounts for 10-02-2014 – 09-02-2015 handed out.
Assets at 09-02-2015 £2033.86 of which £1800 is ringfenced for work on Easdon Down.
Income includes
• funding from DNPA Volunteer network
• start-up funding for Moor than Meets the Eye Parishscapes project
• funding from MTMTE for Stonemason time – Dickford Bridge stonework and new boundary stone.
• donation from Village Fair committee – agreed action – letter of appreciation to be sent
• donations from individuals – agreed action – letters of appreciation to be sent.

Project organiser’s report:
Project Organiser highlighted the work carried out at Dickford Bridge and on the heritage signpost opposite Hele Farm. Both of these projects were associated with specialist training for members of the group.

PR
The Groups activities have been promoted and publicised by:
• Presentation by Project Organiser at Parish Council Meeting
• Display of photographs and discussion at Drop-in event for our own and neighbouring Parishes.
• Display of photographs and discussion at Dartmoor Local History group meeting.
• Short presentation in sharing session of Dartmoor Volunteer Network meeting.
• Presentation to Dartmoor Tin-mining Research Group.

For the future:
• Plan to exhibit NBCG work and MTMTE projects at the Village Fair in July.
• Will continue to advertise activities on the Blog and in the Parish Magazine.

Suggestions for new projects:
• Clearance of vegetation around bench on Yard Hill. ? Parish Council.
• Himalayan Balsam clearance – continuation of work started 2 years ago. Dates to be arranged.
• Ragwort clearance to help local farmer. To be decided.
• Phone box refurbishing – agreed this was for Parish Council to decide.
• DNPA – Adopt an ancient monument scheme. Clear around hut circles on Easdon Down. DNPA will organised training for pesticide use and brushcutting. TBD when full information available.
• DNPA – adopt a footpath/bridleway suggestion. Group agreed not to support.
• Group to act as facilitator for MTMTE projects providing fund management, insurance for activities. Group agreed that this needs discussion with interested parties.
• Clearance of the drainage channel across the Village Meadow. Over the years this has become choked with weeds and it is not the responsibility of the tenant to clear it. This will be discussed with the North Bovey Meadow Trust and would need to be discussed with the tenant.